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Transcripts

In addition to ordering online, you can also request a transcript in person in the Records and Registration Office or at the Beavercreek Campus during normal operating hours. Transcripts typically take 3-5 business days to process when ordered in person.

We strongly encourage you to order your transcripts online. If you are unable to do so, you may send a written letter of request to: Records Office, Clark State Community College, PO Box 570, Springfield, OH 45501. Written transcript requests may take 3-5 business days to process once the request is received.

Written requests must contain all of the following information: Complete current name, previous name(s) used while attending Clark State, Social Security Number or student identification number, date of birth, approximate years of attendance, a contact phone number where you can be reached if there is a problem with your order, number of transcripts requested, name(s) and address(es) where the transcript is to be sent, your signature authorizing release of your transcript, and the current date.

Clark State accepts cash, check, money order, VISA, MasterCard and Discover Card. Payment must accompany the transcript request.

Transcript requests will not be accepted by fax or e-mail. Students with past due financial obligations to Clark State may have their transcript orders suspended or returned. To resolve outstanding financial obligations, contact the Cashier's Office at 937.328.6048.

Grades

You may access your grades through Self-Service/Student Planning. If needed, you may request an official copy of your grades or an official transcript. Grades will not be released over the phone.

If you have a concern about a grade, you should discuss it with your instructor within five weeks after the end of the semester. If the grade was for a Spring semester or Summer term class, you should discuss it with your instructor by the fifth week of Fall Semester. If the problem is still not resolved, you may discuss it with the divisional dean and then the Interim Vice President of Academic Affairs.

Student IDs

Student IDs are necessary for the use of the health clinic, the wellness center, admission to College social affairs, library services, bookstore usage, various College events and otherwise as a verification of enrollment.

The initial card for a student is processed free of charge. If a replacement card is needed, $5 shall be paid to the Cashier’s Office. ID pictures are taken in the Library, Sara T. Landess 122 in Springfield, on the first floor of the Greene Center in Beavercreek and the Admissions Office in Bellefontaine.

Students are requested to carry their ID card when on campus. It should be presented at the request of any College employee. The cards are nontransferable.

Enrollment Verification

As a service to students, letters of verification of current enrollment, expected graduation date, degree conferral, etc. are provided upon request and at no cost to students. If you would like to receive an enrollment verification from Clark State, please contact:

Clark State Community College
Records and Registration
570 E Leffel Lane
Sara T. Landess Technology and Learning Center – Room 114
937.328.6015
records@clarkstate.edu

Office Hours
Monday - Thursday, 8 a.m. - 6 p.m.
Friday, 8 a.m. - 5 p.m.

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