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Transcripts

In addition to ordering online, you can also request a transcript in person in the Records and Registration Office or at the Beavercreek Campus during normal operating hours. Transcripts typically take 3-5 business days to process when ordered in person.

We strongly encourage you to order your transcripts online. If you are unable to do so, you can also request a transcript in person in the Records Office in the Sara T. Landess Technology and Learning Center on the Springfield Leffel Lane Campus or at the Beavercreek Campus during normal operating hours. Transcripts typically take 3-5 business days to process when ordered in person.

Written requests must contain all of the following information: Complete current name, previous name(s) used while attending Clark State, Social Security Number or student identification number, date of birth, approximate years of attendance, a contact phone number where you can be reached if there is a problem with your order, number of transcripts requested, name(s) and address(es) where the transcript is to be sent, your signature authorizing release of your transcript, and the current date.

Clark State accepts cash, check, money order, VISA, MasterCard and Discover Card. Payment must accompany the transcript request.

Transcript requests will not be accepted by fax or e-mail. Students with past due financial obligations to Clark State may have their transcript orders suspended or returned. To resolve outstanding financial obligations, contact the Cashier's Office at 937.328.6048.

Students should visit the myClarkState portal for more information about student records. Access WebAdvisor in myClarkState for unofficial transcripts.

Grades

Grades are available through Self-Service/Student Planning in the myClarkState student portal. If needed you may request an official copy of your grades in the Records and Registration Office. Grades will not be released over the phone.

For more information about grades or transcripts, visit the Student Records section on the student portal myClarkState.

Student IDs

Student IDs are necessary for the use of the health clinic, the wellness center, admission to College social affairs, library services, bookstore usage, various College events and otherwise as a verification of enrollment.

The initial card for a student is processed free of charge. If a replacement card is needed, $5 shall be paid to the Cashier’s Office. ID pictures are taken in the Library, Sara T. Landess 122 in Springfield, on the first floor of the Greene Center in Beavercreek and the Admissions Office in Bellefontaine.

Students are requested to carry their ID card when on campus. It should be presented at the request of any College employee. The cards are nontransferable.

Enrollment Verification

As a service to students, letters of verification of current enrollment, expected graduation date, degree conferral, etc. are provided upon request and at no cost to students. If you would like to receive an enrollment verification from Clark State, please contact:

Clark State Community College
Records and Registration
570 E Leffel Lane
Sara T. Landess Technology and Learning Center – Room 114
937.328.6015
records@clarkstate.edu

Office Hours
Monday - Thursday, 8 a.m. - 6 p.m.
Friday, 8 a.m. - 5 p.m.

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